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College Now Transcript Request Process

Students continuing at SMSU do not need to request a transcript.

Students transferring credits to another school within the Minnesota State system do not need to request a transcript.  They simply need to inform the Registration and Records Office at their new school of their previous course work with SMSU.

All other students will need to complete an official transcript request after completing their senior year of high school and their grades have all been posted.

Official Transcripts

• This is what a secondary institution will need in order to award credit for previous college course work.
• Our Registration and Records Office handles official transcripts.  For inquiries regarding a transcript request, please contact the Registration Office at registration@smsu.edu.
• Students wanting an official transcript will need to complete an online transcript request form.  This form can be found by going to www.SMSU.edu/go/transcripts and selecting “Transcripts”.
• A minimal charge to process this request will apply.
• Students will want to check the “After Grades are Posted” option.  This way, a transcript will not be sent until all grades have been entered into our system. 
• This process is not an immediate turnaround.

Unofficial Transcripts

• Primarily used for scholarship purposes, signing up for classes, or other various circumstances.
• This is something that students can do themselves online and can be obtained immediately.
• To do so:
• Students need to log into E-Services
• Check the “Display Name” box when logging into account
• Click on “Academic Record”
• Click on “Unofficial Transcript” and then “Get Academic Record”
• All classes taken through SMSU will be displayed
• There is no charge for unofficial transcripts

SMSU’s Registration Office advised us this morning of a new policy that was recently put in place.  When College Now or PSEO students request their official SMSU transcript, a hold is placed on their account if there are any missing SMSU grades.  Official transcript requests where the student has missing grades will be held until all grades have been posted, then the transcript will be sent.  In the past, students could request official transcripts at any time.  If grades were missing, then the student would have been required to submit another transcript request and pay another fee for a final transcript showing all grades.  The intent of this new policy is to help students avoid multiple transcript fees by only sending out the final transcript.

Options for College Now students:

1. The student can submit the transcript request and wait for all grades to be posted, at which time the official transcript will be sent.
2. If they need a transcript now, they have 24/7 access to their unofficial transcript in e-services.  There is no fee for unofficials, and most colleges/universities will accept unofficial transcripts if the student lets them know that the official will be coming soon.
3. If they absolute need the official transcript now (even with any missing grades), they must e-mail me to request that and we will work with Registration.  If a student goes this route, they’ll be charged for the in-progress transcript and the final transcript.